Digital Archivist

Website New Orleans Museum of Art

JOB TITLE: Digital Archivist
REPORTS TO:  Digital Projects Manager and IT Manager
FLSA STATUS: Exempt

JOB SUMMARY: 

The Digital Archivist is responsible for NOMA’s archives and records management systems. They will be an essential part of the Digital Strategy team and are responsible for the custody, management, and preservation of materials in all formats.  The Digital Archivist will be tasked with organizing NOMA’s existing digital records and archives into a system that follows accepted standards and practices to ensure the long-term preservation and accessibility of information of enduring legal, financial, administrative, evidential, and historical value to the institution. This is a one-year grant-funded position.

 

MINIMUM QUALIFICATIONS:

  • Masters in Library and Information Science, with a specialization in archival studies and/or museum studies with a concentration in archival administration
  • 2-3 years post-MLS experience.
  • Demonstrated understanding of pragmatic and efficient processing procedures.
  • Demonstrated experience in records management including the creation of record retention schedules and management of permanent and non-permanent records
  • Knowledge of the conservation and preservation needs of digital records in a variety of formats including analog and born-digital records.
  • Working knowledge of DACS, MARC, EAD, and other archival description standards
  • Familiarity with archives management systems and/or content management systems and an understanding of emerging technologies.
  • Demonstrated organizational, decision-making, and problem-solving skills including the ability to create policy; educate staff, supervise interns, and volunteers
  • General familiarity with museum, or other non-profit, operations, art history, and/or history.

 

ESSENTIAL JOB FUNCTIONS:

  • Analyze current structures, systems and procedures
  • Recommend and deploy new and sustainable systems that comply with industry standards
  • Appraises and proposes retention schedules for currently unscheduled records in electronic and paper form
  • Research regulatory, statutory, and industry requirements
  • Oversees semi-annual records destructions, off-site storage arrangements, and accessioning of records
  • Performs record audits and oversee compliance with existing records management program
  • Directs or supervises the work of interns, and volunteers
  • Excellent research, oral, and written communication skills.
  • Ability to collaborate with institutional departments.

 

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Excellent analytical skills and problem-solving abilities
  • Excellent communication and interpersonal skills, with the ability to convey complex concepts to non-specialists
  • Ability to foster inter-departmental collaboration
  • Ability to work effectively on a wide variety of projects concurrently
  • Ability to effectively manage projects with a high degree of organization and productivity
  • Ability to assess priorities and work well under pressure
  • Complete other duties and projects as assigned

 

PHYSICAL REQUIREMENTS

  • Position requires detailed work at close range; finger dexterity, talking, visual activity, standing or sitting for extended periods of time; performing repetitive tasks for long periods of time; performing repetitive tasks for long periods of time
  • Occasional lifting up to 20 pounds.
  • May be required to travel by car or plane to business events. Travel may involve prolonged sitting or standing.
  • Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

 

NOTE: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.


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